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How to add a signature in Outlook

Mailtastic
06 August 2020

Ah, the email signature. A footnote on your professional life when it works. And a bloody nightmare when it doesn’t. But whether you’re using the Outlook 365 web or desktop app, we’ve got you covered. See below for our step-by-step instructions to adding signatures in Outlook. 

How to add a signature in Outlook 365 web app

How to add a signature in Outlook

1) Hit the gear icon in the top right corner of your screen.

How to add a signature in Outlook

2) Go to the bottom of the drop down menu and click “View all Outlook settings”.

How to add a signature in Outlook

3) From the “Email” drop down menu, click “Compose and reply”.

How to add a signature in Outlook

4) Then choose the text and images you want to include. Also decide whether you want to automatically include your signature in every email or selected emails.

How to add a signature in Outlook

5) Once you’ve made your changes, hit “Save”.

How to add a signature in Outlook

6) Back in your main dashboard, click "New message" in the top left corner. And like magic, your email signature will appear!

How to add a signature in Outlook for desktop

How to add a signature in Outlook

1) Hit “New email” in the top left corner of your screen.

How to add a signature in Outlook

2) Click “Signature” in the top right corner of your toolbar.

How to add a signature in Outlook

3) Then hit "Edit Signatures".

How to add a signature in Outlook

4) Click the “+” icon in the bottom left corner to add a new Outlook signature.

How to add a signature in Outlook

5) Name your signature and add text, images and links as you see fit. Then hit the “Save” icon in the top left corner.

How to add a signature in Outlook

6) Then navigate back to the “Signatures” menu, select your desired signature as default in “New messages” and “Replies/Forwards”.

How to add a signature in Outlook

7) Exit the menu and hit “New email”. Et voila! There’s your new signature.

Want to upgrade your email signature management?

How to add a signature in Outlook

Getting every employee to update their email signature is a nightmare. So why not de-stress your email signature management with Mailtastic? With our platform, you can:

  • Manage your brand by keeping every signature up-to-date and compliant
  • Personalise with headshots, icons and colours
  • Serve up relevant content and offers in email banner campaigns

Book a demo today!

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