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Email Signature Management Made Simple

Manage company-wide email signatures in a single central hub.

Keep everyone on-brand, ensure compliance and turn every message into a sales tool.

Parnter Benefits

Trusted by leading companies

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Cruise Control

Put signature management on cruise control

Tired of manually managing email signatures? Frustrated with updating contact info and checking legal disclaimers for everyone in your organization?

Mailtastic takes the pain out of email signature management. Update signatures across your company and have them take effect immediately, all from a single central hub you can control.

Unleash the power of email.

Key features include:



Seamless roll out  

Remove time consuming tasks from your onboarding process and assign new employees the correct signature at the push of a button.  



Flexible permissions 

Share admin privileges to free up your team and let employees add missing data.



100's of ways to slice and dice 

Create separate signatures by department, brand, region, role, and even by individual employee.



Easy-to-use WYSIWYG platform

Make email signature design easy with our templates and intuitive email signature generator.



Implementation and onboarding

Get help implementing your email signature with our team of dedicated experts.



Scalable cloud infrastructure

Mailtastic automatically scales at peak loads and redirects to mirrors when necessary.

Additional Features
Email signature management



Mailtastic integrates with essential business apps and can create custom integrations for Enterprise clients.



Real-time updates

Pull live information for each signature, so every signature is up-to-date, all the time.


GDPR compliance

Mailtastic is GDPR compliant and is hosted in Europe.



Built-in security

All information is shared across a secure, encrypted HTTPS connection.



Daily backups

All data is mirrored 24/7 into a second availability zone.



Top-notch customer support 

Our friendly customer support and IT experts are always there to help.

Other cool stuff:

Ensure global compliance

Mailtastic is powered by Microsoft Azure's encrypted data transfer and is GDPR-compliant.

Tick every brand box

Never worry about an employee having off-brand colours or fonts. Use email signature templates to stay on-brand all the time. Ensure every signature is up-to-date and consistent with brand standards across different departments, regions, and even languages.

Personalise at scale

Create personalised signatures without the hassle. Easily control all email signatures from a single place. Quickly update and customise across companies, brands, departments, and employees.

Get thousands of impressions

Convert prospects with next-level precision. Create target groups for specific messaging and start reaching your ideal customers in an unprecedented way. Perfect for account-based marketing.

Use the graphics you want

Never worry about “download pictures” warnings again. Add the graphics you want, including company logos, social media icons, promotional banners, user photos, buttons, and more. They’re all embedded and load automatically—without pop-ups.

Drive results with powerful insights

Never be in the dark about email performance again. Measure the results of your email signature marketing and track metrics across campaigns and departments. Get detailed analytics you can transform into action.


Integrate with the tools you already use

Plug-and-play with the software, and devices you’re familiar with. Mailtastic integrates with: 

  • Platforms including Google Workspace, Office 365, and Microsoft Exchange On-Premises
  • Email clients including Gmail, Microsoft Outlook, Apple Mail
  • Desktop and mobile devices including macOS, Windows, iOS, and Android 
  • Software including HubSpot, Marketo, and more 
  • Integrations with local systems through API, CSV or SFTP 

Email signatures that deliver for every department

Sales and support

Boost engagement with a consistent image

Build better customer relationships and convert more prospects with a consistent image. Configure professional email signatures that keep your team on-brand and compliant in every message. Standardise best practices for better results across departments and teams.

email signature manager example
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Make email your most powerful marketing tool

Get thousands of impressions from your most important audience. Leverage the thousands of emails employees send every day to engage prospects with content, deals, and more. Optimise marketing campaigns with detailed analytics.


Free up busy work with an automated solution

Eliminate endless tickets by taking email signatures off the to-do list. Let each team handle their own signatures with a low-maintenance, low-stress, no-code platform. And let the friendly Mailtastic support team help fix any technical problems.

IT example

For organisations of all sizes


Lock down your brand

Deliver a consistent, seamless brand image. Put your marketing team in charge of every employee’s email signature and get total brand consistency.

Create custom ad campaigns segmented by role, department, location, or even recipient and start seeing greater engagement with the emails you’re already sending every day.



Cure your email signature headaches

Free up your time for growth. Easily manage signatures across your entire team from a single platform and never worry about manual edits and formatting again.

Start taking advantage of the free ad space every email offers and get better engagement and results from your most important clients and prospects.


A solution for every platform

Google Workspace (G Suite)

Upgrade your Gmail signatures with Mailtastic’s powerful features.

  • Choose from multiple sender-based signatures with Mailtastic’s plug-and-play tools 
  • Integrate with Google Workspace Directory to keep all data up-to-date in realtime 
  • Free up your IT team with multiple admin access 

Office 365

Automatically insert signatures to every email across every device.

  • Integrate with Outlook and other email clients across all the devices your team already uses 
  • Guarantee signatures are accurate in real-time by pulling recent data from Active Directory 
  • Use signatures across email conversations in replies and forwards 


Email signature management refers to the design and implementation of consistent corporate email signatures across an organisation. It lets companies present a unified brand image, ensure legal compliance, and leverage email as a marketing tool. Email signature management software like Mailtastic lets you manage signature updates for an entire organisation in one central location. 

Email signature management provides several benefits, including brand consistency, legal compliance, and marketing results. It frees up time for IT departments and can provide an additional marketing channel. 

You can manage your email signature in Office 365 by using Outlook’s signature editor or by configuring templates in Azure Exchange Server or Active Directory. Office 365 lets you create or modify your signature using HTML or plain text. 

In Google Workspace (formerly G Suite), you can manage your email signature in the signature editor in Gmail or by creating templates in the Google Workspace Admin Console. You can create or modify a basic signature in plain text or a more complex signature using HTML code. 

Mailtastic is the best program to create an email signature. It integrates with Office 365, Google Workspace, and Exchange Server and works across all devices and clients your team already uses. Mailtastic offers templates and an easy-to-use editor that makes it easy to create and manage signatures across your team. 

You can optimize your email signature by including all necessary contact information, including your name, title, company, and phone number. You can also include social media icons, a company logo, and a professional headshot. Some industries may also recommend promotional messages or require a legal disclaimer. 

Some tips for creating a good email signature include adding complete contact details, avoiding long quotes or large images, and sharing a call-to-action link. You can also include a photo of yourself for a personal touch. For a professional design, consider an email signature template. 

You can add a logo to your email signature in most signature editors or with an email signature management solution. Just upload the image to the editor and copy the necessary HTML code into your signature, or use its built-in management features. 

Common email signatures include name, title, company, phone number, email address, and perhaps a logo or headshot. You can also choose to include a link, social media icons, legal disclaimers, marketing banners, or a call-to-action button or link. 

To create a professional email signature with Mailtastic, you can use a built-in template or create your own from scratch in the signature editor. You can upload your own logo and user photo and information. With Mailtastic, you can also include promotional banners and track engagement metrics over time. 

Mailtastic is suitable for companies of all sizes. It includes features for managing business email across all organizations, from just a few workers in a single office to thousands of employees spread across the globe. 

Ready to stand out?

Try Mailtastic for free.